Our Constitution
The Constitution is considered at every AGM when changes may be formally made by majority vote.
CONSTITUTION & RULES
Name
The Society shall be known as the Norton Radstock Photographic Society (NRPS)
Meetings
Meetings for members will be held weekly on Thursday evenings at 7.00pm, either at a venue or by Zoom as arranged on the programme annually. Meetings for the annually elected Committee will be held on two occasions in addition to the AGM usually in July and November
Officers
Permanent officers of the Society shall be Chairperson, Secretary, Treasurer and not less than four nor more than six committee members. The office of Chairperson and committee member will be elected annually, the Secretary at two yearly intervals and the Treasurer at three yearly intervals. Elections will take place at the annual general meeting (AGM)held in March, officers must be proposed and seconded by members of the society and will be elected by simple majority.
The Committee
The committee has the power to appoint a Competition secretary, Publicity officer, or any other such post or sub-committee that may be necessary to pursue the aims of the Society. The committee also has the power to confer on one member the Honorary appointment of Life President in recognition of meritorious work in leading the society subject to the approval of club members by majority vote.
Honorary Life Membership may additionally be awarded to a very limited number of members who have demonstrated outstanding service to the Society in a role other than Chairperson, again subject to the approval of club members by majority vote.
Subscriptions
Membership Subscriptions to be as follows:-
? Full Member £45 per annum
? Or half of the above if joining after 1st September
Subscriptions to be payable after the AGM each year, preferably by end of April or deferred by arrangement with Treasurer paid before the end of June.
Weekly Fees
A weekly attendance fee is also payable when using the meeting hall. This fee for 2025 is set at £3. Visitors on any evening to be charged £5 respectively.
Accounts
The Treasurer shall be responsible for maintaining a complete record of the Society's accounts. This shall include a financial statement at every Committee meeting and the presentation of the annual accounts for the end of the preceding financial year which coincides with the period between AGMs. The Treasurer will set an annual budget at the AGM which will be subject to review and adjustment in Committee meetings.
The funds of the society shall be held in a bank account, access to this account shall only be through documents bearing the signature of two of the following: Chairperson, Treasurer or one other elected officer.
The programme organiser agrees a budget limit annually with Treasurer, at the time of the AGM to fund payment of speakers and judges in the following year .
No individual member may commit NRPS funds of more than £20 without prior permission from the Treasurer. The Treasurer with reference to the Chair, shall have the authority to commit funds up to the limit of £150 in any single transaction to the running of the society. Any expenditure in excess of £150 requires the consent of the members of the society by majority vote at any ordinary or extra ordinary meeting. The amount of petty cash to retained should not exceed £100.
Aims and Objectives
The aim of the society shall be to promote the art of photography and extend access to the subject within the local community.
The following objectives underpin that aim:
? To promote the work of the society by means of exhibitions and taking examples of the work of the society, into the community for education and entertainment.
? To arrange a full programme of events to develop interest, skill and creativity in the field of photography.
? To encourage the full and free interchange of knowledge and ideas.
? To encourage members of the public to share our pleasure in the art of photography irrespective of age, ethnic background, sexual orientation, physical or mental disability.
? To welcome and embrace innovation in the technology and art of photography
Changes to this Constitution
Changes to the constitution of the Society may only be made by majority vote of those present at the AGM. An extra ordinary AGM may be arranged at the discretion of the committee.
Winding up of Society
The Society may be wound up if that is the wish of at least 75% of its members expressed in a vote at an AGM or extra ordinary AGM. All full members must be notified. If such a vote is carried, the assets of the Society, after all expenses and outstanding accounts are settled, should be sold or auctioned and money thus obtained be given to a local charity as decided by the remaining committee or a person appointed by them.
V7 (2025)
Name
The Society shall be known as the Norton Radstock Photographic Society (NRPS)
Meetings
Meetings for members will be held weekly on Thursday evenings at 7.00pm, either at a venue or by Zoom as arranged on the programme annually. Meetings for the annually elected Committee will be held on two occasions in addition to the AGM usually in July and November
Officers
Permanent officers of the Society shall be Chairperson, Secretary, Treasurer and not less than four nor more than six committee members. The office of Chairperson and committee member will be elected annually, the Secretary at two yearly intervals and the Treasurer at three yearly intervals. Elections will take place at the annual general meeting (AGM)held in March, officers must be proposed and seconded by members of the society and will be elected by simple majority.
The Committee
The committee has the power to appoint a Competition secretary, Publicity officer, or any other such post or sub-committee that may be necessary to pursue the aims of the Society. The committee also has the power to confer on one member the Honorary appointment of Life President in recognition of meritorious work in leading the society subject to the approval of club members by majority vote.
Honorary Life Membership may additionally be awarded to a very limited number of members who have demonstrated outstanding service to the Society in a role other than Chairperson, again subject to the approval of club members by majority vote.
Subscriptions
Membership Subscriptions to be as follows:-
? Full Member £45 per annum
? Or half of the above if joining after 1st September
Subscriptions to be payable after the AGM each year, preferably by end of April or deferred by arrangement with Treasurer paid before the end of June.
Weekly Fees
A weekly attendance fee is also payable when using the meeting hall. This fee for 2025 is set at £3. Visitors on any evening to be charged £5 respectively.
Accounts
The Treasurer shall be responsible for maintaining a complete record of the Society's accounts. This shall include a financial statement at every Committee meeting and the presentation of the annual accounts for the end of the preceding financial year which coincides with the period between AGMs. The Treasurer will set an annual budget at the AGM which will be subject to review and adjustment in Committee meetings.
The funds of the society shall be held in a bank account, access to this account shall only be through documents bearing the signature of two of the following: Chairperson, Treasurer or one other elected officer.
The programme organiser agrees a budget limit annually with Treasurer, at the time of the AGM to fund payment of speakers and judges in the following year .
No individual member may commit NRPS funds of more than £20 without prior permission from the Treasurer. The Treasurer with reference to the Chair, shall have the authority to commit funds up to the limit of £150 in any single transaction to the running of the society. Any expenditure in excess of £150 requires the consent of the members of the society by majority vote at any ordinary or extra ordinary meeting. The amount of petty cash to retained should not exceed £100.
Aims and Objectives
The aim of the society shall be to promote the art of photography and extend access to the subject within the local community.
The following objectives underpin that aim:
? To promote the work of the society by means of exhibitions and taking examples of the work of the society, into the community for education and entertainment.
? To arrange a full programme of events to develop interest, skill and creativity in the field of photography.
? To encourage the full and free interchange of knowledge and ideas.
? To encourage members of the public to share our pleasure in the art of photography irrespective of age, ethnic background, sexual orientation, physical or mental disability.
? To welcome and embrace innovation in the technology and art of photography
Changes to this Constitution
Changes to the constitution of the Society may only be made by majority vote of those present at the AGM. An extra ordinary AGM may be arranged at the discretion of the committee.
Winding up of Society
The Society may be wound up if that is the wish of at least 75% of its members expressed in a vote at an AGM or extra ordinary AGM. All full members must be notified. If such a vote is carried, the assets of the Society, after all expenses and outstanding accounts are settled, should be sold or auctioned and money thus obtained be given to a local charity as decided by the remaining committee or a person appointed by them.
V7 (2025)